Your AI Agent Books Outlook Calendar Meetings in the Chat

Find slots, book, reschedule, and cancel meetings live. Boei's agentic AI calls the Outlook Calendar API on the fly and works across web chat, WhatsApp, email, and SMS.
✓Find slots + book live✓Reschedule + cancel✓You pick which calendars are on
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Outlook Calendar Capabilities

What Your AI Agent Can Do With Outlook Calendar

Boei's agentic AI calls the Outlook Calendar API directly during conversations. No marketplace, no glue code. The agent figures out the right call, runs it live, and replies in the chat.

Find an available slot

The agent checks Outlook Calendar availability and proposes 2-3 slots that match the visitor's timezone and preferences.

Can we meet sometime next week?
Sure. I've got Tue 2pm, Wed 10am, or Thu 4pm CET open. Which works?

Book the meeting

Once the visitor confirms, the agent books the Outlook Calendar slot, sends the calendar invite, and confirms in chat.

Tue 2pm works
Booked. Calendar invite is on its way to you and your AE. See you Tuesday.

Reschedule

Returning visitors who need to move a meeting get it done in chat without hunting for the link.

Can we move tomorrow's call to Friday?
Done. I've moved your meeting to Friday 2pm in Outlook Calendar. New invite is on its way.

Cancel

If the visitor needs to cancel, the agent cancels the Outlook Calendar event and offers to reschedule cleanly.

I have to cancel our meeting tomorrow
Cancelled in Outlook Calendar. Want to grab a slot next week instead, or call it for now?

Need something else? Tell the AI in plain English. The agent figures out the right Outlook Calendar API call and runs it live.

Your Microsoft Stack, Extended to Your Website

Millions of businesses rely on Outlook for email and calendar, Teams for meetings, and SharePoint for documents. But when a potential customer visits their website and wants to schedule a call, they are suddenly back to email tag: "When are you free?" "How about Thursday?" "Sorry, that slot was just taken."

Boei bridges that gap. Your AI agent chats with website visitors, qualifies them, and when they want a meeting, it checks your Outlook Calendar through Microsoft's Graph API. The AI sees your free/busy status, respects your working hours, and suggests available times. The visitor picks one, the AI creates the event in Outlook with a Teams meeting link, and both parties get a calendar invite.

For companies with sales teams or multiple consultants, this is especially valuable. The AI can check availability across several team members' Outlook calendars and book with whoever is free. No receptionist needed, no round-robin email chains, just an AI that reads your calendar and fills it with qualified meetings.

From Website Chat to Outlook Calendar Event

Complete with Teams link and meeting notes

1

Visitor Chats With Your AI

A prospect lands on your website and starts a conversation. The AI answers their questions about your products, services, or pricing.
2

AI Checks Outlook Availability

When the visitor wants a meeting, the AI calls the Microsoft Graph API via webhook to check your free/busy schedule. It filters for your working hours and preferred meeting durations.
3

Event Created With Teams Link

The visitor picks a time. The AI creates an Outlook Calendar event with attendee details, a Teams meeting link, and a summary of the chat conversation in the event notes.

What Microsoft 365 Teams Build With Boei

Free/Busy Check via Graph API

The AI reads your Outlook Calendar's availability through Microsoft Graph. It knows about your meetings, focus time blocks, and out-of-office status. No scheduling conflicts.

Event Creation With Full Details

Each Outlook event includes the visitor's name, email, meeting subject, and detailed notes from the chat. Your sales team walks into every call prepared.

Teams Meeting Link Generation

The webhook can create an online meeting via Microsoft Graph, generating a Teams meeting link automatically. The invite includes the link for both you and the visitor.

Multi-Person Attendee Management

Need to include your colleague on the call? The AI can add multiple attendees to the Outlook event, check their availability, and find a time that works for everyone.

Conference Room Booking

For in-person meetings, the webhook can check room availability through Outlook's room finder and book a conference room along with the meeting. The invite includes the room location.

Enterprise-Grade Security

Microsoft Graph API uses OAuth 2.0 for authentication. Your calendar data is accessed through Microsoft's security framework, not stored by Boei. Compliant with your IT department's requirements.

Frequently Asked Questions

How does Boei access my Outlook Calendar?

Through webhooks that call Microsoft's Graph API. You authorize the connection through your Microsoft 365 admin. Boei can read your availability and create events. You control exactly which permissions are granted.

Does this work with Microsoft 365 Business plans?

Yes. Any Microsoft 365 plan that includes Outlook Calendar and Graph API access works. This covers Business Basic, Business Standard, Business Premium, and all Enterprise plans.

Can it check multiple people's calendars?

Yes. The Graph API supports checking free/busy status across multiple users in your organization. The AI can find a time when your sales rep and their manager are both available.

What Boei plan do I need?

Webhook integrations require Boei's Growth plan at $49/month (annual billing). This gives you API access, 3 chatbots, and 7,000 AI credits. Test it with a 7-day free trial.

Will our IT department approve this?

The integration uses standard Microsoft Graph API with OAuth 2.0 authentication. Your IT team controls the permissions through Azure Active Directory. Boei does not store your calendar data, it reads availability in real time and creates events through the API.

Can visitors who do not use Outlook join the meeting?

Yes. Teams meeting links work for anyone, they can join through the Teams app, a web browser, or by phone. The visitor does not need a Microsoft account to attend.

Turn Website Visitors Into Booked Meetings

Your Outlook Calendar and your website should work together. Let AI connect them so you never miss a booking opportunity.

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