Your AI Agent Books Calendly Meetings in the Chat

Find slots, book, reschedule, and cancel meetings live. Boei's agentic AI calls the Calendly API on the fly and works across web chat, WhatsApp, email, and SMS.

Find slots + book live

Reschedule + cancel

You pick which calendars are on

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Calendly Capabilities

What Your AI Agent Can Do With Calendly

Boei's agentic AI calls the Calendly API directly during conversations. No marketplace, no glue code. The agent figures out the right call, runs it live, and replies in the chat.

Find an available slot

The agent checks Calendly availability and proposes 2-3 slots that match the visitor's timezone and preferences.

Can we meet sometime next week?

Sure. I've got Tue 2pm, Wed 10am, or Thu 4pm CET open. Which works?

Book the meeting

Once the visitor confirms, the agent books the Calendly slot, sends the calendar invite, and confirms in chat.

Tue 2pm works

Booked. Calendar invite is on its way to you and your AE. See you Tuesday.

Reschedule

Returning visitors who need to move a meeting get it done in chat without hunting for the link.

Can we move tomorrow's call to Friday?

Done. I've moved your meeting to Friday 2pm in Calendly. New invite is on its way.

Cancel

If the visitor needs to cancel, the agent cancels the Calendly event and offers to reschedule cleanly.

I have to cancel our meeting tomorrow

Cancelled in Calendly. Want to grab a slot next week instead, or call it for now?

Need something else? Tell the AI in plain English. The agent figures out the right Calendly API call and runs it live.

The Problem With Scheduling Links (and How to Fix It)

Calendly is fantastic at letting people book time with you. But there is a friction point that most businesses overlook: the moment you send a scheduling link, you are asking someone to stop what they are doing, click a link, load a new page, scroll through times, and fill out a form. Every step in that chain is where you lose potential bookings.

Boei removes that friction entirely. When a visitor is chatting with your AI agent on your website and mentions they want a meeting, the AI pulls your Calendly availability right into the conversation. "I see you have openings tomorrow at 10 AM, 2 PM, and 4 PM. Which works best for you?" The visitor types "2 PM" and the meeting is booked.

This is especially powerful for sales conversations. The AI qualifies the lead, answers their product questions, and then, while they are still engaged and interested, books the meeting. No cool-down period, no forgotten Calendly link sitting in their inbox. The booking happens at the moment of highest intent.

Booking Flow That Keeps Visitors Engaged

Qualification and scheduling in one conversation

Natural Conversation Starts

A visitor chats with your AI agent about your product, pricing, or services. The AI answers their questions and builds rapport.

AI Fetches Calendly Availability

When the visitor wants to book, the AI calls your Calendly API via webhook to pull event types and available time slots in real time.

Visitor Picks a Time in Chat

The AI presents options in the visitor's timezone. They select a time without leaving the chat. The AI collects their name and email.

Calendly Event Confirmed

The AI creates the booking via Calendly's API. Both you and the visitor receive confirmation emails. The event appears on your calendar with context from the chat.

Smarter Scheduling Through Conversation

Event Type Selection

If you offer different meeting types on Calendly (15-min intro, 30-min demo, 60-min consultation), the AI recommends the right one based on the conversation. No confusing dropdown for the visitor.

Slot Selection Within the Chat

Available times are presented conversationally: 'How about Tuesday at 10 AM or Thursday at 3 PM?' The visitor responds naturally instead of scanning a calendar grid.

Instant Booking Confirmation

The moment a time is selected, the AI confirms the booking and provides details. The visitor knows the meeting is set before they close the chat.

Reschedule Handling

If a visitor returns to your website and needs to change the meeting, the AI can look up their booking via Calendly's API and help them reschedule or cancel.

Frequently Asked Questions

How does this connect to my Calendly account?

Through webhooks that use Calendly's API, or via Zapier. The AI calls your Calendly endpoint to check available slots and create invitees. You authorize the connection once and it works automatically.

Do I still need my Calendly subscription?

Yes. Boei does not replace Calendly, it books meetings through it. Your Calendly subscription handles the calendar sync, reminders, and event management. Boei adds the conversational booking experience.

Can the AI qualify leads before offering to book?

Absolutely. You can train the AI to ask qualifying questions first, like company size, budget, or use case. Only qualified visitors get the option to book a meeting. This keeps your calendar filled with good leads.

What Boei plan do I need?

Webhook integrations require the Growth plan at $49/month (annual billing). This includes 3 chatbots, 7,000 AI credits, and API access. The 7-day free trial lets you test the full setup.

Will this work with Calendly Teams?

Yes. If you use Calendly's team features with round-robin or collective scheduling, the webhook integration respects those settings. The AI books with whatever team member is available.

How many more meetings will I book?

Businesses that switch from link-sharing to conversational booking typically see 30-50% more meetings booked. The improvement comes from eliminating the drop-off between sending a link and the visitor actually completing the booking.

Other Scheduling Integrations

Boei connects to all the scheduling tools your team already uses.

Cal.com

Open-source scheduling meets AI-powered booking.

Google Calendar

Let your AI book meetings on Google Calendar.

Outlook Calendar

Book meetings on your Outlook Calendar from chat.

Acuity Scheduling

Clients book Acuity appointments while chatting.

See all integrations