Your AI Agent Books Google Calendar Meetings in the Chat

Find slots, book, reschedule, and cancel meetings live. Boei's agentic AI calls the Google Calendar API on the fly and works across web chat, WhatsApp, email, and SMS.

Find slots + book live

Reschedule + cancel

You pick which calendars are on

Enterprise? Schedule a demo →

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Google Calendar Capabilities

What Your AI Agent Can Do With Google Calendar

Boei's agentic AI calls the Google Calendar API directly during conversations. No marketplace, no glue code. The agent figures out the right call, runs it live, and replies in the chat.

Find an available slot

The agent checks Google Calendar availability and proposes 2-3 slots that match the visitor's timezone and preferences.

Can we meet sometime next week?

Sure. I've got Tue 2pm, Wed 10am, or Thu 4pm CET open. Which works?

Book the meeting

Once the visitor confirms, the agent books the Google Calendar slot, sends the calendar invite, and confirms in chat.

Tue 2pm works

Booked. Calendar invite is on its way to you and your AE. See you Tuesday.

Reschedule

Returning visitors who need to move a meeting get it done in chat without hunting for the link.

Can we move tomorrow's call to Friday?

Done. I've moved your meeting to Friday 2pm in Google Calendar. New invite is on its way.

Cancel

If the visitor needs to cancel, the agent cancels the Google Calendar event and offers to reschedule cleanly.

I have to cancel our meeting tomorrow

Cancelled in Google Calendar. Want to grab a slot next week instead, or call it for now?

Need something else? Tell the AI in plain English. The agent figures out the right Google Calendar API call and runs it live.

Your Calendar Fills Itself While You Focus on Running Your Business

Every small business owner knows the meeting scheduling dance. A potential customer asks for a call. You send available times. They reply two days later. The slots are gone. You send new times. They ghost. The deal dies before it starts.

Boei's AI agent skips that entire back-and-forth. When a visitor on your website wants to book a meeting, the AI checks your Google Calendar availability in real time via webhook. It suggests open slots, the visitor picks one, and the event is created on your calendar with the attendee's details and a summary of what they discussed in the chat.

This works at 3 AM, on weekends, and during holidays. Your AI employee never forgets to follow up, never double-books you, and never lets a hot lead cool down because of timezone confusion. It just books the meeting and moves on to the next visitor.

How a Meeting Gets Booked in Chat

From first message to calendar invite in under two minutes

Visitor Wants to Talk

A prospect chats with the AI on your website. During the conversation, they express interest in a demo, consultation, or call. The AI recognizes the intent.

AI Checks Your Calendar

The AI calls your Google Calendar API via webhook to check availability. It considers your working hours, existing events, and buffer times between meetings.

Visitor Picks a Slot

The AI presents available times in the visitor's timezone. They pick the one that works best. No link sharing, no back-and-forth emails.

Meeting Created With Context

The event is created on your Google Calendar with the attendee's email, a meeting link, and notes from the chat conversation. Both parties get a confirmation.

How Businesses Use AI-Powered Calendar Booking

Real-Time Availability Checking

The AI queries your Google Calendar before suggesting times. No double bookings, no conflicts. If a slot gets taken while the visitor is chatting, the AI updates the options automatically.

Event Creation With Attendee Details

Every calendar event includes the visitor's name, email, company (if mentioned), and the topic they want to discuss. You walk into each meeting prepared.

Timezone-Aware Scheduling

The AI detects the visitor's timezone from their browser and presents times in their local format. A visitor in Tokyo sees JST, a visitor in New York sees EST. No confusion.

Meeting Prep Notes From Chat Context

The AI writes a brief summary of the chat conversation and adds it to the calendar event description. You know what the prospect asked about before the meeting starts.

Google Meet Link Generation

The webhook can create the event with a Google Meet link attached. The visitor and you both get the video call link in the calendar invite. No extra steps.

Reschedule and Cancellation Handling

If a visitor needs to change the meeting time, the AI can update or cancel the calendar event via webhook during a follow-up chat. No manual calendar editing.

Frequently Asked Questions

How does the AI access my Google Calendar?

Through webhooks that call Google Calendar's API. You set up a connection (directly or via Zapier) that allows Boei to check availability and create events. Your calendar data stays secure and you control what the AI can access.

Can it handle multiple team members' calendars?

Yes. The webhook can check availability across multiple Google Calendars and find slots where the right team member is free. This is useful for routing sales demos to available reps.

What if I want to limit booking to certain hours?

You configure available hours in your webhook setup. For example, only allow bookings Monday through Friday, 9 AM to 5 PM in your timezone, with 15-minute buffers between meetings.

Which Boei plan do I need?

The AI chatbot is available from the Starter plan at $19/month. For webhook integrations like Google Calendar booking, you need the Growth plan at $49/month (annual billing).

Does the visitor need a Google account?

No. The visitor just provides their email during the chat. The AI creates the calendar event and sends an invite to that email address. It works with any email provider.

How is this different from Calendly or Cal.com?

Those tools require the visitor to leave your website and pick a time on a separate page. With Boei, the booking happens inside the chat conversation. The AI qualifies the lead and books the meeting in one natural flow.

Other Scheduling Integrations

Boei connects to all the scheduling tools your team already uses.

Calendly

AI finds open slots and books meetings on Calendly.

Cal.com

Open-source scheduling meets AI-powered booking.

Outlook Calendar

Book meetings on your Outlook Calendar from chat.

Acuity Scheduling

Clients book Acuity appointments while chatting.

See all integrations