Your AI Event Assistant That Handles 10,000 Questions Without Breaking a Sweat

Saturday night. 3 events running simultaneously. Your phone lines are jammed. Visitors are asking about bus routes, ticket availability, dietary options, and parking - all at once. Your team can't keep up. Boei's AI agent handles it all: searches your event database, checks ticket availability via API, gives venue directions with transit info, and sends WhatsApp reminders with weather forecasts. On your website, WhatsApp, email, and SMS.

Searches events by date, genre, and price
Checks ticket availability in real time
Gives directions, transit info, and parking
Andrew Lee David S. Vance W. Grant Nitesh Manav
from 159 reviews

1,000 Events Means 10,000 Questions - And Your Team Can't Answer Them All

Every event generates dozens of the same questions. What time does it start? Are there tickets left? Where do I park? Is the food gluten-free? How do I get there by bus? Multiply that across hundreds of events and your inbox drowns, your phone lines jam, and your staff spends more time answering questions than running events.

Meanwhile, group booking inquiries sit unanswered. Venue rental leads go cold. Visitors who can't find basic info just don't show up - or worse, they show up frustrated and unprepared.

Boei's AI agent connects to your event database, ticketing system, and venue maps via API. It answers every question instantly - on your website, WhatsApp, email, and SMS. Not with canned responses, but with real data: live ticket counts, actual bus schedules, current parking availability, and personalized venue directions.

Three Problems Every Event Organizer Faces

And how an AI agent solves each one

Phone Lines Jammed During Events

It's 6pm on a Saturday. Three events are about to start. Your phone has been ringing nonstop for two hours with the same questions: 'Are there still tickets?' 'Where do I park?' 'What bus do I take?' Your staff is onsite managing the events, not sitting at a phone.

  • AI answers schedule, ticket, and direction questions 24/7
  • Handles 100+ conversations simultaneously
  • Works on website, WhatsApp, email, and SMS
  • Zero wait time for visitors - instant responses

Group Bookings That Slip Through

A company wants to book 30 tickets for a team outing. They email on Monday. You're busy with this weekend's logistics. By Wednesday they've bought tickets to your competitor's event. Large group bookings are your highest-margin sales - and the easiest to lose.

  • AI collects group size, date preferences, and budget
  • Calculates group discount automatically
  • Emails a booking proposal with event details
  • Adds lead to your deal pipeline for follow-up

Venue Rental Inquiries Go Cold

Someone wants to rent your conference hall for a corporate retreat. They fill out your contact form. Three days later you respond - they've already booked another venue. Venue rentals can be $5,000-50,000 deals that need fast responses.

  • AI asks about date, headcount, setup, and AV needs
  • Calculates venue rental quote (per person + venue fee)
  • Emails proposal with venue photos and floor plans
  • Books a site visit with your events manager

Event AI Agent

An AI Employee That Actually Runs Your Front Desk

Not just a chatbot that says 'check our website.' An agent that looks things up, calculates prices, and takes action.

🎪

Event Search by Date, Genre, and Price

Visitor asks 'What's happening this Saturday?' The AI searches your event database, shows matching events as cards with name, time, venue, and price. They tap 'Jazz Festival' and ask 'Are there tickets left?' - the AI checks availability via Eventbrite, Ticketmaster, or your own ticketing API and responds '4 tickets available at $45 each.' Upload events via CSV or sync from Google Sheets.

🎫

Ticket Availability and Booking

Visitor says 'I'll take 2 tickets for the jazz festival.' The AI collects their name and email, processes the booking through your ticketing system (Eventbrite, Seatgeek, Universe, Bizzabo, or your own), emails the ticket confirmation with venue map and parking info, then sends a WhatsApp reminder Friday evening with the weather forecast. Full action chain - no staff involved.

🚌

Transit Directions and Bus Schedules

Visitor asks 'How do I get to the main stage?' The AI looks up the venue map, provides walking directions from the entrance, and adds the nearest bus stop. 'Bus 42 from Central Station, every 15 minutes, last bus at 11:30pm.' Connects to Google Maps API and public transit APIs for real-time data. Also shows parking availability and bike rack locations.

🧮

Group Booking with Discount Calculator

A company wants 30 tickets for a team outing. The AI asks which event, collects the group size, and calculates the discount automatically (e.g., 10% off for 20+, 15% off for 50+). It emails the group booking proposal with event details, dietary options, and a payment link. The lead goes straight to your deal pipeline for follow-up.

🏛️

Venue Rental Quote Builder

Someone asks 'Can I rent the conference hall for a corporate event?' The AI walks them through it: date, headcount, setup style (theater, classroom, banquet), AV requirements, and catering needs. It calculates a quote based on your pricing (venue fee + per-person catering + AV package) and emails the full proposal. Connects to Cvent, Swoogo, or your own venue management system.

🍽️

Dietary and Accessibility Info

Visitor asks 'Are there vegan food options at the jazz festival?' The AI searches your vendor/catering database and shows options with stall locations. Same for accessibility: wheelchair routes, accessible seating, hearing loops, quiet rooms. All pulled from your event database via API - not generic text, but specific info for each event.

📋

Performer and Speaker Schedules

Visitor asks 'When does DJ Nova play?' The AI searches the lineup, returns the stage, time slot, and a short bio. For conferences: 'Which sessions cover AI marketing?' - the AI filters the agenda by topic and shows matching sessions with speaker names, rooms, and time slots. Visitors can add sessions to their personal schedule via email.

🔍

Lost and Found, Weather, and Parking

After the event: 'I lost my jacket at the outdoor stage.' The AI logs the lost item with description, location, and contact details, then sends updates when items are matched. Before the event: weather forecasts and what to bring. During the event: real-time parking availability via Square or your POS system. All handled by one AI - no extra staff needed.

Compare Options

Boei vs Event Industry Alternatives

See how the costs and capabilities compare

Feature Boei Intercom Generic Chatbot Manual FAQ Page
Monthly cost From $19/mo $39-139/seat/mo $50-200/mo Free (staff time)
Event search by date/genre Yes (via API) Static page
Live ticket availability Yes (Eventbrite, Ticketmaster, etc.)
Transit and directions Yes (Google Maps API) Static map
Group booking with discount calc ✓ Yes
Venue rental quote builder ✓ Yes Contact form
WhatsApp + SMS + email All included Add-on cost Website only
WhatsApp reminders with weather Automatic
Deal pipeline CRM Built-in Separate CRM needed
95+ languages ✓ Yes ✗ Limited ✗ Limited Manual translation
Per-seat pricing No - flat rate Yes ($39-139/seat) Varies N/A

Bottom line: Intercom charges $39-139 per seat per month and can't search your event database or check ticket availability. Generic chatbots answer basic questions but can't pull live data or calculate quotes. Manual FAQ pages go stale instantly when events change. Boei connects to your ticketing system, transit APIs, and venue database - giving visitors real answers, not 'please call us.' From $19/mo, no per-seat fees.

What Business Owners Say

Frequently Asked Questions

Can the AI actually check ticket availability, or does it just link to the ticketing page?

It actually checks. Boei connects to your ticketing system via webhooks - Eventbrite, Ticketmaster, Seatgeek, Universe, Bizzabo, or your own platform. When a visitor asks 'Are there tickets left for the jazz festival?' the AI queries your system in real time and responds with exact numbers and prices. No redirecting to another page.

How does the event search work?

Upload your events as a CSV or sync from Google Sheets. Each event has a name, date, time, venue, genre, price, and description. When a visitor asks 'What's happening this Saturday?' the AI filters your database and shows matching events as cards with all the details right in the chat. Visitors can tap an event to ask follow-up questions or buy tickets.

Can it give real transit directions, not just a Google Maps link?

Yes. Boei connects to Google Maps API and public transit APIs via webhooks. When someone asks 'How do I get to the main stage?' the AI gives specific directions: nearest bus stop, bus number, frequency, last departure time, walking time from the stop, and parking options. It pulls live data, so delays and schedule changes are reflected.

How does the group booking discount calculator work?

You set your discount tiers (e.g., 10% off for 20+ tickets, 15% off for 50+). When someone asks about group tickets, the AI collects the event, group size, and contact details. It calculates the discounted total, emails a booking proposal, and adds the lead to your deal pipeline. Your team only steps in to confirm - the AI does all the legwork.

Can it handle venue rental inquiries too?

Yes. The AI walks prospects through a full qualification flow: date, headcount, setup style, AV needs, and catering requirements. It calculates a quote based on your pricing tiers (venue fee + per-person costs + add-ons), emails a branded proposal, and adds the opportunity to your deal pipeline. Works with Cvent, Swoogo, or your own venue system.

We run 1,000+ events a year. Can the AI handle that volume?

Absolutely. The AI searches your full event database every time - whether that's 50 events or 5,000. It handles hundreds of simultaneous conversations without slowing down. One Boei customer runs 1,000+ events and their AI handles all visitor questions about schedules, bus routes, ticket availability, venue directions, and dietary options without extra staff.

Does it work on WhatsApp or just the website?

Both - and more. Boei's AI agent works on your website, WhatsApp, email, and SMS with AI auto-reply on all channels. A visitor can ask about events on your website, buy tickets on WhatsApp, and get a reminder with weather info via SMS - all handled by the same AI with full conversation history.

How much does Boei cost for event businesses?

Boei starts at $19/mo (Starter annual). No per-ticket fees, no per-seat fees. The Growth plan at $49/mo gives you 3 chatbots (perfect for multiple venues), 7,000 AI credits, API access for ticketing integrations, and the deal pipeline for group bookings and venue rentals. See full pricing.

Can the AI handle lost and found inquiries?

Yes. Visitors describe their lost item, and the AI logs it with a description, the event/venue, approximate location, and their contact details. When items are found and matched, the AI notifies the visitor via their preferred channel. It replaces messy email chains and spreadsheets with an organized, automated process.

How long does setup take?

The basic chatbot installs in 5 minutes - paste one line of code on your website. Uploading your event database takes another 10-15 minutes via CSV. Connecting your ticketing system and transit APIs via webhooks takes about 15-30 minutes each. Most event organizers are fully live within a few hours.

Ready to Handle 10,000 Questions Without Hiring?

Join 17,000+ businesses using Boei. Your AI agent starts answering event questions, checking tickets, and booking groups today.

5-minute setup • No credit card required • No per-ticket fees • From $19/mo (Starter annual)