Your AI Event Assistant That Handles 10,000 Questions Without Breaking a Sweat

Saturday night. 3 events running simultaneously. Your phone lines are jammed. Visitors are asking about bus routes, ticket availability, dietary options, and parking - all at once. Your team can't keep up. Boei's AI agent handles it all: searches your event database, checks ticket availability via API, gives venue directions with transit info, and emails reminders with weather forecasts. On your website, WhatsApp, email, and SMS.
✓Searches events by date, genre, and price✓Checks ticket availability in real time✓Gives directions, transit info, and parking

Enterprise? Schedule a demo →

from 159 reviews

1,000 Events Means 10,000 Questions - And Your Team Can't Answer Them All

Every event generates dozens of the same questions. What time does it start? Are there tickets left? Where do I park? Is the food gluten-free? How do I get there by bus? Multiply that across hundreds of events and your inbox drowns, your phone lines jam, and your staff spends more time answering questions than running events.

Meanwhile, group booking inquiries sit unanswered. Venue rental leads go cold. Visitors who can't find basic info just don't show up - or worse, they show up frustrated and unprepared.

Boei's AI agent connects to your event database, ticketing system, and venue maps via API. It answers every question instantly - on your website, WhatsApp, email, and SMS. Not with canned responses, but with real data: live ticket counts, actual bus schedules, current parking availability, and personalized venue directions.

Three Problems Every Event Organizer Faces

And how an AI agent solves each one

Phone Lines Jammed During Events

It's 6pm on a Saturday. Three events are about to start. Your phone has been ringing nonstop for two hours with the same questions: 'Are there still tickets?' 'Where do I park?' 'What bus do I take?' Your staff is onsite managing the events, not sitting at a phone.
  • ✓AI answers schedule, ticket, and direction questions 24/7
  • ✓Handles 100+ conversations simultaneously
  • ✓Works on website, WhatsApp, email, and SMS
  • ✓Zero wait time for visitors - instant responses

Group Bookings That Slip Through

A company wants to book 30 tickets for a team outing. They email on Monday. You're busy with this weekend's logistics. By Wednesday they've bought tickets to your competitor's event. Large group bookings are your highest-margin sales - and the easiest to lose.
  • ✓AI collects group size, date preferences, and budget
  • ✓Calculates group discount automatically
  • ✓Emails a booking proposal with event details
  • ✓Adds lead to your deal pipeline for follow-up

Venue Rental Inquiries Go Cold

Someone wants to rent your conference hall for a corporate retreat. They fill out your contact form. Three days later you respond - they've already booked another venue. Venue rentals can be $5,000-50,000 deals that need fast responses.
  • ✓AI asks about date, headcount, setup, and AV needs
  • ✓Calculates venue rental quote (per person + venue fee)
  • ✓Emails proposal with venue photos and floor plans
  • ✓Books a site visit with your events manager

Event AI Agent

An AI Employee That Actually Runs Your Front Desk

Not just a chatbot that says 'check our website.' An agent that looks things up, calculates prices, and takes action.

Event Search by Date, Genre, and Price

Visitor asks 'What's happening this Saturday?' The AI searches your event database, shows matching events as cards with name, time, venue, and price. They tap 'Jazz Festival' and ask 'Are there tickets left?' - the AI checks availability via Eventbrite, Ticketmaster, or your own ticketing API and responds '4 tickets available at $45 each.' Upload events via CSV or sync from Google Sheets.

Ticket Availability and Booking

Visitor says 'I'll take 2 tickets for the jazz festival.' The AI collects their name and email, processes the booking through your ticketing system (Eventbrite, Seatgeek, Universe, Bizzabo, or your own), emails the ticket confirmation with venue map and parking info, then sends a WhatsApp reminder Friday evening with the weather forecast. Full action chain - no staff involved.

Transit Directions and Bus Schedules

Visitor asks 'How do I get to the main stage?' The AI looks up the venue map, provides walking directions from the entrance, and adds the nearest bus stop. 'Bus 42 from Central Station, every 15 minutes, last bus at 11:30pm.' Connects to Google Maps API and public transit APIs for real-time data. Also shows parking availability and bike rack locations.

Group Booking with Discount Calculator

A company wants 30 tickets for a team outing. The AI asks which event, collects the group size, and calculates the discount automatically (e.g., 10% off for 20+, 15% off for 50+). It emails the group booking proposal with event details, dietary options, and a payment link. The lead goes straight to your deal pipeline for follow-up.

Venue Rental Quote Builder

Someone asks 'Can I rent the conference hall for a corporate event?' The AI walks them through it: date, headcount, setup style (theater, classroom, banquet), AV requirements, and catering needs. It calculates a quote based on your pricing (venue fee + per-person catering + AV package) and emails the full proposal. Connects to Cvent, Swoogo, or your own venue management system.

Dietary and Accessibility Info

Visitor asks 'Are there vegan food options at the jazz festival?' The AI searches your vendor/catering database and shows options with stall locations. Same for accessibility: wheelchair routes, accessible seating, hearing loops, quiet rooms. All pulled from your event database via API - not generic text, but specific info for each event.

Performer and Speaker Schedules

Visitor asks 'When does DJ Nova play?' The AI searches the lineup, returns the stage, time slot, and a short bio. For conferences: 'Which sessions cover AI marketing?' - the AI filters the agenda by topic and shows matching sessions with speaker names, rooms, and time slots. Visitors can add sessions to their personal schedule via email.

Lost and Found, Weather, and Parking

After the event: 'I lost my jacket at the outdoor stage.' The AI logs the lost item with description, location, and contact details, then sends updates when items are matched. Before the event: weather forecasts and what to bring. During the event: real-time parking availability via Square or your POS system. All handled by one AI - no extra staff needed.

Compare Options

Boei vs Event Industry Alternatives

See how the costs and capabilities compare

FeatureBoeiIntercomGeneric ChatbotManual FAQ Page
Monthly costFrom $19/mo$39-139/seat/mo$50-200/moFree (staff time)
Event search by date/genreYes (via API)✗✗Static page
Live ticket availabilityYes (Eventbrite, Ticketmaster, etc.)✗✗✗
Transit and directionsYes (Google Maps API)✗✗Static map
Group booking with discount calcYes✗✗✗
Venue rental quote builderYes✗✗Contact form
WhatsApp + SMS + emailAll includedAdd-on costWebsite only✗
Email reminders with weatherAutomatic✗✗✗
Deal pipeline CRMBuilt-inSeparate CRM needed✗✗
95+ languagesYesLimitedLimitedManual translation
Per-seat pricingNo - flat rateYes ($39-139/seat)VariesN/A

Bottom line: Intercom charges $39-139 per seat per month and can't search your event database or check ticket availability. Generic chatbots answer basic questions but can't pull live data or calculate quotes. Manual FAQ pages go stale instantly when events change. Boei connects to your ticketing system, transit APIs, and venue database - giving visitors real answers, not 'please call us.' From $19/mo, flat plan pricing.

What Business Owners Say

Dr. Kirk Sanford

Dr. Kirk Sanford

CEO & Founder, Longevity Medical Institute

★★★★★

It's all upside — Boei dramatically improves responsiveness, patient conversion, and operational efficiency, and the ROI is easily justified.

Susan Jones

Susan Jones

Founder/CEO, WebMaxSEO

★★★★★

We initially installed Boei on our agency website to test its capabilities, and the results were so impressive that we've now implemented it across approximately 10 client sites. The AI chatbot not only learns from each website's unique content but also provides valuable data for our SEO strategies.

Koen Rens

Koen Rens

Owner, Luxe Kattenhotel

★★★★★

It's super easy for end users to contact us using Boei. It's clear and extremely user-friendly. With the drag and drop editor, I was ready in only a few minutes.

David K.

David K.

CEO Small-Business (50 or fewer emp.)

★★★★★

What do you like best about Boei? I'm giving 10 points. Why? This app is super easy. You can configure your chat widget in 5 minutes, add a JS script to your "header" in your theme and wooollaaa done. Nothing hard. We have been using Boei mainly for small corporate websites. It really solves our need to have a small chat widget which does not add up 150Kb and XXXXX JS scripts. It's really lightweight and it does not affect your website speed.

Seif Ahmed

Seif Ahmed

@seif588

★★★★★

I have been using Boei for over a year. It is very simple yet effective to implement it. Support is great - Ruben is always responsive and helpful. The product has also added new features which I have not yet needed but good to know Ruben is always working hard to add value to users of Boei. I am sure there are other similar solutions but for the price, support and features (and future updates), this is a great value.

Irfan

Irfan

@mak_web_media

★★★★★

I have been using BOEI for over a year and absolutely amazed with the growth and new features. I recommend BOEI to anyone who is looking to increase website engagement with multiple communication channels.

Peter C

Peter C

@peter_c1

★★★★★

Great founder Ruben , responds personally to emails, and always looking to improve Boei.

Andrew Lee

Andrew Lee

@fromlife89

★★★★★

It's a great tool especially for managing multiple websites and agencies.

Grzegorz G.

Grzegorz G.

★★★★★

I have a quick chat on each page, so it simplifies the way my clients can get in touch with me. It was very easy to implement and they continue to improve this software and are open to feedback. An easy way to add a communication widget to the website. I like best that it supports Messenger and Whatsaap, phone, email and live chat and it is easy to translate for multilingual pages. I can't think about real drowbacks. The [SENSITIVE CONTENT] reply all the support questions quickly and effectively, they are open to feedback. I had no issues at all with this software. Maybe if they could add some protection against spammers if you use the contact form and in some future add a chatbot, that would be fantastic.

Joshua G.

Joshua G.

★★★★★

I was looking for a chat app to easily communicate with my customers. I didn't want to install anything overly complex and I just wanted something that worked within minutes. After briefly using Boei, I knew it was right for me. It's super lightweight and easy to use, plus it has all the chat bots that you might need! Highly recommend to anyone looking for something simple. I wish there was a better UI or more design options.

Ronald D.

Ronald D.

Director Small-Business (50 or fewer emp.)

★★★★★

What do you like best about Boei? Simple, easy to use and implement with little technical support What do you dislike about Boei? Logo deisgns can be improved and some customization of logos of different widgets What problems is Boei solving and how is that benefiting you? On multiple sites, users require different feedback channels. This allows simple customization

Fahd T.

Fahd T.

Founder Small-Business (50 or fewer emp.)

★★★★★

What do you like best about Boei? The best part is the simplicity of the product and ease of use. What do you dislike about Boei? The weak part is the lack of depth for advanced users. What problems is Boei solving and how is that benefiting you? Helps capture visitors using different communication channels under one platform.

Vance W.

Vance W.

★★★★★

We have been using Boei for many clients over the past year and the impact on the page speed is negligible and helps convert website visitors to warm leads. Ease of deployment, lightweight code, and overall flexibility and functionality. The form component isn't exactly flexible and extensive enough for most uses so we often have to use another form solution.

Julien V.

Julien V.

Développeur d'e-commerce Small-Business (50 or fewer emp.)

★★★★★

What do you like best about Boei? Lightweight, opens instantly, lot of features (whatsapp, messenger, contact form, links) What do you dislike about Boei? Not including a built-in chat app, more design customizations could be good What problems is Boei solving and how is that benefiting you? Allowing website visitors to contact us through their preferred channel (whatsapp, phone call, etc)

Chandra Kusuma

Chandra Kusuma

★★★★★

The greatest chat widget for websites I have ever tried. It's quite light and not reduce the site loading speed. Quite easy to install on any type of sites/CMS platform. The features and integrations is continuously developed. The support Ruben and his team provide is the best. Easily number one pick.

Cristian Trappolini

Cristian Trappolini

★★★★★

I want to leave this review because I want to tell you 2 important things: one is that those who don't speak English well often find themselves having to live with Google Translate as their best friend, and the other is that BOEI is fantastic, simple and intuitive even for those who don't speak English well. I am really enthusiastic about the ease of use from the first time, which I rarely find in a similar app. Personally I recommend it to everyone!

Renaat Sioncke

Renaat Sioncke

★★★★★

Boei.helps is an easy-to-use app to connect a support/help icon to your website. I just set up four websites with different social media links, all in no time. Boei helps to customize and speed up my website building work-flow.

Fran Tully

Fran Tully

★★★★★

Very happy to give 5 Stars for this plugin. Over 70% of my business enquiries are coming from Smartphone users based on my Google Analytics. Boei allows those users to contact me on their preferred social Channel with one click. I also can follow up on that channel later or over time with the conversion thread preserved. It's a pop up with a GIF that looks great on my site. And it gives the prospective client the opportunity to fill out a standard contact form as well. I am implementing it on all my sites now, and I am very happy to recommend. I would try the free version first so you are sure. Thanks Fran

Proinsias M.

Proinsias M.

★★★★★

It was very easy to configure and setup on my website. The only issue I had to deal with was to decide what channels not to include in the pop up on the website. I need to be clear what are the essential channels to include for each site that I design. Very happy to give Top Marks to this Plugin. Most of my business enquiries are coming from Smartphone users based on my Analytics. Boei allows those users in particular contact me on the preferred social Channel with one click. I also can follow up on that channel later or over time with the conversion thread preserved. Its a pop up and also give the prospective client the opportunity to fill out a standard contact form as well. I am implementing it on all my sites now and I am very happy to recommend. I need to make sure I am not including channel options that are not relevant, so I need to be sure of my target audience to avoid clutter when the pop up is activated.

Gavin S.

Gavin S.

★★★★★

It makes it easier for website visitors to engage with me on the channel of their choice. Installing Boei was simple, took less than 5 minutes, and I was up and running. What I liked is that you can install it on Wordpress, HTML, and even on other page builders. You can use it with WhatsApp, Telegram, Live chat, Facebook messenger, or any combination of them at once so that visitors can pick the channel they're most comfortable with. None at the moment, everything is working as it should be.

Sara Hall

Sara Hall

★★★★★

How is this possible? I have been searching for a service like boei, without success for over a year. What magic is this? Isn't set up supposed to be supremely complicated, involving a coding degree, extensive technical knowledge and possibly a miracle? Boei just works. It works so well I was suspicious of it for nearly a whole week, sending endless texts and emails to myself in utter disbelief, when it failed to keel over! Set up is straight forward, easy and takes minutes. Seriously, I cannot recommend Boei enough.

Mike Foston

Mike Foston

★★★★★

Just about as easy as it gets. It uses all the ways you already have to connect to you, lets your customers choose how they want to connect, and doesn't give you another place to check for messages. Has plenty of configuration options, and support has been very responsive, and willing to listen to ideas to make improvements. Really pleased with how it looks on my sites as well. Bit of a bargain!

Lukáš H.

Lukáš H.

★★★★★

Ease of use and the number of possible integrations. Honestly I can't say there is anything I didn't like when using Boei.

Bikram K. S.

Bikram K. S.

★★★★★

Boei has been a time saver for me. I was looking for a way to integrate various social media chat options into my website so that my customers can contact me using the platform of their choice. I tried 3-4 other platforms but nothing came closer to the experience I finally got from Boei. Its WhatsApp and Google Map integration bought me over. I just wish it has support for Frase assistant and Gist assistant. Ease of use, and painless integration of various chat platforms. lacking integration with Frase and Gist and some of the labels are confusing.

Jay F.

Jay F.

★★★★★

I like that Boei is an AI that learns and continues improving by using our website's information to best answer user questions and guide them on our site. The ease of use is fantastic, requiring no coding or extensive setup work. I was able to have it running on our website in less than 30 minutes even with full customization. If I were to grade the setup ease on a scale of 1 to 10, I would give it an 11.

Ilias A.

Ilias A.

SEO Specialist

★★★★★

Boei is pretty straight-forward to setup. It is lightweight and converts website visitors into leads without over-effort. It simply works on autopilot, while you receive weekly reports on its performance with suggestions for improvement! After setting it up, I just have more leads. Simple.

Jon

Jon

★★★★★

I have followed the intuitive process to set this up on a number of my sites. It has always been easy and it has worked right out of the box. I like the fact that it is a simple widget that can be customized to any channels you wish to add.

Weboo.gr

Weboo.gr

★★★★★

Setting up Boei is a piece of cake. It's lightweight and does all the hard work for you — converting visitors into leads without too much effort. And, to top it off, you get weekly reports with recommendations on how to optimize performance! The support is direct and to the point, and its features are improving steadily.

Dieter Staudinger

Dieter Staudinger

★★★★★

Boei is the superglue that bonds together our communication with our leads and customers, in the channels they most value. Boei is simple to setup and easy to use. Our team loves Boei and we highly recommend you take a look how Boei can help up your communication game!

Jeremy Smith

Jeremy Smith

★★★★★

Boei is reliable, and brilliant at combining multiple tools together for taking care of prospects or customers. You can integrate tools you already use, plus add a few on their own. Great software.

Brendah Akoth

Brendah Akoth

★★★★★

Very great app! It does as it says and it's the most editable chat plugin compared to the others. A few days after installing it, I got inquiries and it opened my eyes to my audience. So it works and saves me time! Great automation partner!

Alexander Martenson

Alexander Martenson

★★★★★

I'm impressed with Boei. The application is simple and intuitive. Having this kind of availability for my prospects coming through my website is vital to my business.

Sheeny

Sheeny

★★★★★

Love this service. My customers can contact me with over a dozen different communication apps whatever they prefer so you never lose out on a customer that might be shy of say WhatsApp and use Viber instead.

Nuno

Nuno

★★★★★

Boei is a lightweight alternative to live chat plugins, talk to customers on their favorite channels. It has many integrations and you can use on WordPress, Shopify or any website using custom HTML. Not only Boei has good customer service but will also help yours.

Robert-Jan

Robert-Jan

CEO/Founder

★★★★★

Ruben has built an amazing and straightforward chat solution. Just let the client chose which option he wants to use! But it doesn't stop there. You can also add buttons that link to an external website, other pages on your website, integrate your chatbot, and so on. So simple, yet so powerful!

CyberCooker

CyberCooker

★★★★★

Nowadays, omnichannel offers us great advantages, but when we want to incorporate all the channels in our site we face a great dilemma: to include icons for each channel, generating visual saturation and confusion. It is here where Boei becomes a fantastic tool, since in a simple way it gives us the necessary order to provide our customers with a wide range of channels so that they can choose the one they feel most comfortable to communicate with us.

Eddine

Eddine

★★★★★

Boei is genuinely one of the most underrated tools on AppSumo. It's lightweight, super easy to install, and gives you so many options to connect with your website visitors. Whether it's WhatsApp, Messenger, email, or a simple contact form, Boei covers it all in one clean, customizable widget. What I love most is how versatile it is — it fits seamlessly with my site, doesn't slow things down, and caters to every visitor's preferred way of communication.

Jairo R.

Jairo R.

Account Executive

★★★★★

Excellent product and service. I can't complain about the level of support I've received. They are receptive to customer feedback and have a public roadmap.

Jaime M.

Jaime M.

Co-Founder

★★★★★

A simple and minimalistic tool with a lot of power! Displaying all of our contacts in a compact and easy to access way.

Stefan M.

Stefan M.

CEO

★★★★★

The integration of communication channels like WhatsApp, Facebook Messenger and Telegram as chat widgets on every page I like, the customizability and the very easy setup. Best Chat and Communication Widget I ever used.

Albert H.

Albert H.

Trainer

★★★★★

I used Replain before, but that is very complicated to manage. I searched for this solution for a long time and I really like it very much! Best solution for communication through your website!

Andres S.

Andres S.

Director

★★★★★

I use the tool on my website to get in touch with my visitors and without having to publish a form that could be abused by spammers. Communication is more fluent and direct as each user can choose their preferred channel to get in touch. Easy to use, many messaging options, customization, easy to implement on virtually any website, reports and analytics, fast to load.

Frequently Asked Questions

Can the AI actually check ticket availability, or does it just link to the ticketing page?

It actually checks. Boei connects to your ticketing system via webhooks - Eventbrite, Ticketmaster, Seatgeek, Universe, Bizzabo, or your own platform. When a visitor asks 'Are there tickets left for the jazz festival?' the AI queries your system in real time and responds with exact numbers and prices. No redirecting to another page.

How does the event search work?

Upload your events as a CSV or sync from Google Sheets. Each event has a name, date, time, venue, genre, price, and description. When a visitor asks 'What's happening this Saturday?' the AI filters your database and shows matching events as cards with all the details right in the chat. Visitors can tap an event to ask follow-up questions or buy tickets.

Can it give real transit directions, not just a Google Maps link?

Yes. Boei connects to Google Maps API and public transit APIs via webhooks. When someone asks 'How do I get to the main stage?' the AI gives specific directions: nearest bus stop, bus number, frequency, last departure time, walking time from the stop, and parking options. It pulls live data, so delays and schedule changes are reflected.

How does the group booking discount calculator work?

You set your discount tiers (e.g., 10% off for 20+ tickets, 15% off for 50+). When someone asks about group tickets, the AI collects the event, group size, and contact details. It calculates the discounted total, emails a booking proposal, and adds the lead to your deal pipeline. Your team only steps in to confirm - the AI does all the legwork.

Can it handle venue rental inquiries too?

Yes. The AI walks prospects through a full qualification flow: date, headcount, setup style, AV needs, and catering requirements. It calculates a quote based on your pricing tiers (venue fee + per-person costs + add-ons), emails a branded proposal, and adds the opportunity to your deal pipeline. Works with Cvent, Swoogo, or your own venue system.

We run 1,000+ events a year. Can the AI handle that volume?

Absolutely. The AI searches your full event database every time - whether that's 50 events or 5,000. It handles hundreds of simultaneous conversations without slowing down. One Boei customer runs 1,000+ events and their AI handles all visitor questions about schedules, bus routes, ticket availability, venue directions, and dietary options without extra staff.

Does it work on WhatsApp or just the website?

Both - and more. Boei's AI agent works on your website, WhatsApp, email, and SMS with AI auto-reply on all channels. A visitor can ask about events on your website, buy tickets on WhatsApp, and get a reminder with weather info via SMS - all handled by the same AI with full conversation history.

How much does Boei cost for event businesses?

Boei starts at $19/mo (Starter annual). No per-ticket fees, flat plan pricing. The Growth plan at $49/mo gives you 3 chatbots (perfect for multiple venues), 7,000 AI credits, API access for ticketing integrations, and the deal pipeline for group bookings and venue rentals. See full pricing.

Can the AI handle lost and found inquiries?

Yes. Visitors describe their lost item, and the AI logs it with a description, the event/venue, approximate location, and their contact details. When items are found and matched, the AI notifies the visitor via their preferred channel. It replaces messy email chains and spreadsheets with an organized, automated process.

How long does setup take?

The basic chatbot installs in 5 minutes - paste one line of code on your website. Uploading your event database takes another 10-15 minutes via CSV. Connecting your ticketing system and transit APIs via webhooks takes about 15-30 minutes each. Most event organizers are fully live within a few hours.

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Ready to Handle 10,000 Questions Without Hiring?

Join 17,000+ businesses using Boei. Your AI agent starts answering event questions, checking tickets, and booking groups today.

Enterprise? Schedule a demo →

✓ 5-minute setup • ✓ No credit card required • ✓ No per-ticket fees • ✓ From $19/mo (Starter annual)