Saturday night. 3 events running simultaneously. Your phone lines are jammed. Visitors are asking about bus routes, ticket availability, dietary options, and parking - all at once. Your team can't keep up. Boei's AI agent handles it all: searches your event database, checks ticket availability via API, gives venue directions with transit info, and sends WhatsApp reminders with weather forecasts. On your website, WhatsApp, email, and SMS.
Every event generates dozens of the same questions. What time does it start? Are there tickets left? Where do I park? Is the food gluten-free? How do I get there by bus? Multiply that across hundreds of events and your inbox drowns, your phone lines jam, and your staff spends more time answering questions than running events.
Meanwhile, group booking inquiries sit unanswered. Venue rental leads go cold. Visitors who can't find basic info just don't show up - or worse, they show up frustrated and unprepared.
Boei's AI agent connects to your event database, ticketing system, and venue maps via API. It answers every question instantly - on your website, WhatsApp, email, and SMS. Not with canned responses, but with real data: live ticket counts, actual bus schedules, current parking availability, and personalized venue directions.
And how an AI agent solves each one
It's 6pm on a Saturday. Three events are about to start. Your phone has been ringing nonstop for two hours with the same questions: 'Are there still tickets?' 'Where do I park?' 'What bus do I take?' Your staff is onsite managing the events, not sitting at a phone.
A company wants to book 30 tickets for a team outing. They email on Monday. You're busy with this weekend's logistics. By Wednesday they've bought tickets to your competitor's event. Large group bookings are your highest-margin sales - and the easiest to lose.
Someone wants to rent your conference hall for a corporate retreat. They fill out your contact form. Three days later you respond - they've already booked another venue. Venue rentals can be $5,000-50,000 deals that need fast responses.
Not just a chatbot that says 'check our website.' An agent that looks things up, calculates prices, and takes action.
Visitor asks 'What's happening this Saturday?' The AI searches your event database, shows matching events as cards with name, time, venue, and price. They tap 'Jazz Festival' and ask 'Are there tickets left?' - the AI checks availability via Eventbrite, Ticketmaster, or your own ticketing API and responds '4 tickets available at $45 each.' Upload events via CSV or sync from Google Sheets.
Visitor says 'I'll take 2 tickets for the jazz festival.' The AI collects their name and email, processes the booking through your ticketing system (Eventbrite, Seatgeek, Universe, Bizzabo, or your own), emails the ticket confirmation with venue map and parking info, then sends a WhatsApp reminder Friday evening with the weather forecast. Full action chain - no staff involved.
Visitor asks 'How do I get to the main stage?' The AI looks up the venue map, provides walking directions from the entrance, and adds the nearest bus stop. 'Bus 42 from Central Station, every 15 minutes, last bus at 11:30pm.' Connects to Google Maps API and public transit APIs for real-time data. Also shows parking availability and bike rack locations.
A company wants 30 tickets for a team outing. The AI asks which event, collects the group size, and calculates the discount automatically (e.g., 10% off for 20+, 15% off for 50+). It emails the group booking proposal with event details, dietary options, and a payment link. The lead goes straight to your deal pipeline for follow-up.
Someone asks 'Can I rent the conference hall for a corporate event?' The AI walks them through it: date, headcount, setup style (theater, classroom, banquet), AV requirements, and catering needs. It calculates a quote based on your pricing (venue fee + per-person catering + AV package) and emails the full proposal. Connects to Cvent, Swoogo, or your own venue management system.
Visitor asks 'Are there vegan food options at the jazz festival?' The AI searches your vendor/catering database and shows options with stall locations. Same for accessibility: wheelchair routes, accessible seating, hearing loops, quiet rooms. All pulled from your event database via API - not generic text, but specific info for each event.
Visitor asks 'When does DJ Nova play?' The AI searches the lineup, returns the stage, time slot, and a short bio. For conferences: 'Which sessions cover AI marketing?' - the AI filters the agenda by topic and shows matching sessions with speaker names, rooms, and time slots. Visitors can add sessions to their personal schedule via email.
After the event: 'I lost my jacket at the outdoor stage.' The AI logs the lost item with description, location, and contact details, then sends updates when items are matched. Before the event: weather forecasts and what to bring. During the event: real-time parking availability via Square or your POS system. All handled by one AI - no extra staff needed.
See how the costs and capabilities compare
| Feature | Boei | Intercom | Generic Chatbot | Manual FAQ Page |
|---|---|---|---|---|
| Monthly cost | From $19/mo | $39-139/seat/mo | $50-200/mo | Free (staff time) |
| Event search by date/genre | Yes (via API) | ✗ | ✗ | Static page |
| Live ticket availability | Yes (Eventbrite, Ticketmaster, etc.) | ✗ | ✗ | ✗ |
| Transit and directions | Yes (Google Maps API) | ✗ | ✗ | Static map |
| Group booking with discount calc | ✓ Yes | ✗ | ✗ | ✗ |
| Venue rental quote builder | ✓ Yes | ✗ | ✗ | Contact form |
| WhatsApp + SMS + email | All included | Add-on cost | Website only | ✗ |
| WhatsApp reminders with weather | Automatic | ✗ | ✗ | ✗ |
| Deal pipeline CRM | Built-in | Separate CRM needed | ✗ | ✗ |
| 95+ languages | ✓ Yes | ✗ Limited | ✗ Limited | Manual translation |
| Per-seat pricing | No - flat rate | Yes ($39-139/seat) | Varies | N/A |
Bottom line: Intercom charges $39-139 per seat per month and can't search your event database or check ticket availability. Generic chatbots answer basic questions but can't pull live data or calculate quotes. Manual FAQ pages go stale instantly when events change. Boei connects to your ticketing system, transit APIs, and venue database - giving visitors real answers, not 'please call us.' From $19/mo, no per-seat fees.
Dr. Kirk Sanford
CEO & Founder, Longevity Medical Institute
Susan Jones
Founder/CEO, WebMaxSEO
Marcel Hogenhout
Managing Director, Orangebeard
Koen Rens
Owner, Luxe Kattenhotel
David K.
CEO Small-Business (50 or fewer emp.)
Seif Ahmed
@seif588
Neu
@siddharthaneu
Irfan
@mak_web_media
Peter C
@peter_c1
Andrew Lee
@fromlife89
Grzegorz G.
Joshua G.
Ronald D.
Director Small-Business (50 or fewer emp.)
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Founder Small-Business (50 or fewer emp.)
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CEO/Founder Small-Business (50 or fewer emp.)
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Grant
Hansie
Chandra Kusuma
Pepe
Arjun E.
José Manuel D.
Cristian Trappolini
Daniel Gyger
Nitesh Manav
Renaat Sioncke
Dr. Kirk Sanford
CEO & Founder, Longevity Medical Institute
Susan Jones
Founder/CEO, WebMaxSEO
Marcel Hogenhout
Managing Director, Orangebeard
Koen Rens
Owner, Luxe Kattenhotel
David K.
CEO Small-Business (50 or fewer emp.)
Fran Tully
Proinsias M.
Gavin S.
Sara Hall
Mike Foston
Lukáš H.
Bikram K. S.
Jay F.
Ilias A.
SEO Specialist
Jon
Weboo.gr
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Dieter Staudinger
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Alexander Martenson
Sheeny
Nuno
Robert-Jan
CEO/Founder
CyberCooker
Eddine
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Stefan M.
CEO
Albert H.
Trainer
Andres S.
Director
Fran Tully
Proinsias M.
Gavin S.
Sara Hall
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