Fill Every Class and Appointment Slot Without Hiring a Receptionist

Someone just messaged at 9 PM asking "What yoga classes do you have tomorrow?" Boei's AI agent searches your schedule, shows class cards with times and instructors, books them into the 9am Vinyasa, collects their details, emails a confirmation with what to bring - and emails a reminder tomorrow morning.
✓Class schedule lookup and appointment booking in chat✓Membership and package cards with pricing✓AI replies on website, WhatsApp, email, and SMS

Enterprise? Schedule a demo →

from 159 reviews

Trusted by 17,000+ Businesses Worldwide

17,000+

Businesses use Boei

$19

Per month (Starter annual)

5 min

Setup time

95+

Languages supported

Your Front Desk Is Your Biggest Bottleneck

Three Bookings You Are Losing Right Now

Every missed message is an empty slot on your schedule

The After-Hours Browser

Someone finds your yoga studio on Google at 8 PM and wants to try a class tomorrow morning. Your website says "Call us to book" but nobody answers. They find another studio with online booking and never come back.
  • ✓60% of class bookings happen outside business hours
  • ✓Contact forms feel impersonal and slow
  • ✓Potential regulars are lost before they ever walk in
  • ✓Competitors with instant booking win by default

The WhatsApp Flood

Your receptionist spends 3 hours a day answering the same WhatsApp questions - class times, prices, availability, parking directions. That is 3 hours not spent greeting clients, handling check-ins, or upselling packages.
  • ✓Same 10 questions account for 80% of all messages
  • ✓Staff copies and pastes the same answers all day
  • ✓Slow replies frustrate potential members
  • ✓High turnover because the job is repetitive and draining

The No-Show Problem

A client booked a massage last week but forgot about it. No reminder was sent. The therapist sat idle for 60 minutes. That is $80 in lost revenue from one empty slot - and it happens multiple times per week.
  • ✓No-show rates hit 15-30% without automated reminders
  • ✓Manual reminder calls take even more staff time
  • ✓Empty slots cannot be filled last minute without a waitlist system
  • ✓Lost revenue adds up to thousands per month

What Your AI Receptionist Actually Does

Not just answers questions - books classes, sells memberships, and fills your schedule

Class Schedule Lookup With Cards

Client asks "What yoga classes do you have tomorrow?" Your AI agent searches your schedule via webhook and shows visual cards - Vinyasa 9am with Sarah, Yin 11am with Mark, Hot Yoga 6pm with Lisa. They tap a card to book. Connects to Mindbody, Glofox, GymMaster, or Google Calendar.

Appointment Booking With Practitioner Preference

"Can I book a deep tissue massage Saturday afternoon with Emma?" The agentic AI checks Emma's availability, finds a 2pm slot, books it, and emails a confirmation with studio address, parking info, and what to wear. Works with Cliniko, Jane App, Acuity Scheduling, Fresha, Vagaro, and Booksy.

Membership Comparison Cards

"How much is a gym membership?" The AI shows membership cards - Monthly $49, Annual $39/mo, Student $29/mo, Family $79/mo. Client taps Annual and asks what is included. AI lists perks. Client says "I want to sign up." AI collects details, books an intro session, emails a welcome pack, and adds them to your deal pipeline.

Upsell Bundles and Packages

Client books a deep tissue massage. AI suggests "Add a facial for 20% off as a bundle - $120 instead of $150." Client agrees. AI calculates the bundle price, updates the booking, and emails the updated confirmation. Package deals and intro offers trigger automatically based on what the client booked.

Automated Reminders and Waitlist

After booking, the AI emails a reminder the morning of the appointment. If a class is full, clients join the waitlist. When a spot opens, the AI emails the next person on the list and books them in - no staff involvement. Cuts no-show rates and fills every canceled slot.

Every Channel, One Inbox

Client asks about classes on your website, books via WhatsApp, gets a confirmation by email, and receives a reminder via SMS. AI auto-replies on all four channels. Every conversation lands in one shared inbox for your team.

Post-Session Follow-Up and Re-Booking

After a massage, the AI emails the client - "Hope you enjoyed your session with Emma. Ready to book your next one?" After a trial class, it emails a membership offer. After 30 days of inactivity, a gentle check-in email. Every touchpoint runs automatically from your deal pipeline.

Referral Tracking and Intro Offers

Client asks "My friend wants to try a class - do you have a deal?" AI activates your intro offer - first class free, or a trial week for $19. Tracks which member referred them. When the friend signs up, the referrer gets their reward automatically. Turns happy clients into your best marketing channel.

Boei vs Wellness Booking Platforms

Flat pricing, no per-booking fees, works with your existing tools

FeatureBoei ($19/mo)Mindbody ($139+/mo)Manual WhatsApp/PhoneFresha (Free tier)
AI chatbot on your siteYes✗✗✗
Class schedule cards in chatYes✗Manual copy-paste✗
Appointment booking with practitioner choiceYesYesBack-and-forth messagesYes (widget only)
Membership comparison cardsYes✗Manual explanation✗
Bundle upsells in conversationYes✗Staff must suggest✗
WhatsApp + SMS + email AI repliesYesSMS only ($)WhatsApp only (manual)Email only
Automated remindersYesYes ($)ManualYes
Waitlist managementYesYes✗✗
Deal pipeline CRMYesLimited✗✗
No per-booking feesYes✗N/ATransaction fees

Bottom line: Mindbody starts at $139/mo and charges extra for SMS, marketing, and AI features. Manual WhatsApp and phone booking eats hours of staff time daily. Fresha's free tier takes a cut of every transaction and has no AI capabilities. Boei starts at $19/mo, connects to your existing booking system, and gives you an AI receptionist that fills your schedule around the clock.

What Business Owners Say About Boei

Dr. Kirk Sanford

Dr. Kirk Sanford

CEO & Founder, Longevity Medical Institute

★★★★★

It's all upside — Boei dramatically improves responsiveness, patient conversion, and operational efficiency, and the ROI is easily justified.

Susan Jones

Susan Jones

Founder/CEO, WebMaxSEO

★★★★★

We initially installed Boei on our agency website to test its capabilities, and the results were so impressive that we've now implemented it across approximately 10 client sites. The AI chatbot not only learns from each website's unique content but also provides valuable data for our SEO strategies.

Koen Rens

Koen Rens

Owner, Luxe Kattenhotel

★★★★★

It's super easy for end users to contact us using Boei. It's clear and extremely user-friendly. With the drag and drop editor, I was ready in only a few minutes.

David K.

David K.

CEO Small-Business (50 or fewer emp.)

★★★★★

What do you like best about Boei? I'm giving 10 points. Why? This app is super easy. You can configure your chat widget in 5 minutes, add a JS script to your "header" in your theme and wooollaaa done. Nothing hard. We have been using Boei mainly for small corporate websites. It really solves our need to have a small chat widget which does not add up 150Kb and XXXXX JS scripts. It's really lightweight and it does not affect your website speed.

Seif Ahmed

Seif Ahmed

@seif588

★★★★★

I have been using Boei for over a year. It is very simple yet effective to implement it. Support is great - Ruben is always responsive and helpful. The product has also added new features which I have not yet needed but good to know Ruben is always working hard to add value to users of Boei. I am sure there are other similar solutions but for the price, support and features (and future updates), this is a great value.

Irfan

Irfan

@mak_web_media

★★★★★

I have been using BOEI for over a year and absolutely amazed with the growth and new features. I recommend BOEI to anyone who is looking to increase website engagement with multiple communication channels.

Peter C

Peter C

@peter_c1

★★★★★

Great founder Ruben , responds personally to emails, and always looking to improve Boei.

Andrew Lee

Andrew Lee

@fromlife89

★★★★★

It's a great tool especially for managing multiple websites and agencies.

Grzegorz G.

Grzegorz G.

★★★★★

I have a quick chat on each page, so it simplifies the way my clients can get in touch with me. It was very easy to implement and they continue to improve this software and are open to feedback. An easy way to add a communication widget to the website. I like best that it supports Messenger and Whatsaap, phone, email and live chat and it is easy to translate for multilingual pages. I can't think about real drowbacks. The [SENSITIVE CONTENT] reply all the support questions quickly and effectively, they are open to feedback. I had no issues at all with this software. Maybe if they could add some protection against spammers if you use the contact form and in some future add a chatbot, that would be fantastic.

Joshua G.

Joshua G.

★★★★★

I was looking for a chat app to easily communicate with my customers. I didn't want to install anything overly complex and I just wanted something that worked within minutes. After briefly using Boei, I knew it was right for me. It's super lightweight and easy to use, plus it has all the chat bots that you might need! Highly recommend to anyone looking for something simple. I wish there was a better UI or more design options.

Ronald D.

Ronald D.

Director Small-Business (50 or fewer emp.)

★★★★★

What do you like best about Boei? Simple, easy to use and implement with little technical support What do you dislike about Boei? Logo deisgns can be improved and some customization of logos of different widgets What problems is Boei solving and how is that benefiting you? On multiple sites, users require different feedback channels. This allows simple customization

Fahd T.

Fahd T.

Founder Small-Business (50 or fewer emp.)

★★★★★

What do you like best about Boei? The best part is the simplicity of the product and ease of use. What do you dislike about Boei? The weak part is the lack of depth for advanced users. What problems is Boei solving and how is that benefiting you? Helps capture visitors using different communication channels under one platform.

Vance W.

Vance W.

★★★★★

We have been using Boei for many clients over the past year and the impact on the page speed is negligible and helps convert website visitors to warm leads. Ease of deployment, lightweight code, and overall flexibility and functionality. The form component isn't exactly flexible and extensive enough for most uses so we often have to use another form solution.

Julien V.

Julien V.

Développeur d'e-commerce Small-Business (50 or fewer emp.)

★★★★★

What do you like best about Boei? Lightweight, opens instantly, lot of features (whatsapp, messenger, contact form, links) What do you dislike about Boei? Not including a built-in chat app, more design customizations could be good What problems is Boei solving and how is that benefiting you? Allowing website visitors to contact us through their preferred channel (whatsapp, phone call, etc)

Chandra Kusuma

Chandra Kusuma

★★★★★

The greatest chat widget for websites I have ever tried. It's quite light and not reduce the site loading speed. Quite easy to install on any type of sites/CMS platform. The features and integrations is continuously developed. The support Ruben and his team provide is the best. Easily number one pick.

Cristian Trappolini

Cristian Trappolini

★★★★★

I want to leave this review because I want to tell you 2 important things: one is that those who don't speak English well often find themselves having to live with Google Translate as their best friend, and the other is that BOEI is fantastic, simple and intuitive even for those who don't speak English well. I am really enthusiastic about the ease of use from the first time, which I rarely find in a similar app. Personally I recommend it to everyone!

Renaat Sioncke

Renaat Sioncke

★★★★★

Boei.helps is an easy-to-use app to connect a support/help icon to your website. I just set up four websites with different social media links, all in no time. Boei helps to customize and speed up my website building work-flow.

Fran Tully

Fran Tully

★★★★★

Very happy to give 5 Stars for this plugin. Over 70% of my business enquiries are coming from Smartphone users based on my Google Analytics. Boei allows those users to contact me on their preferred social Channel with one click. I also can follow up on that channel later or over time with the conversion thread preserved. It's a pop up with a GIF that looks great on my site. And it gives the prospective client the opportunity to fill out a standard contact form as well. I am implementing it on all my sites now, and I am very happy to recommend. I would try the free version first so you are sure. Thanks Fran

Proinsias M.

Proinsias M.

★★★★★

It was very easy to configure and setup on my website. The only issue I had to deal with was to decide what channels not to include in the pop up on the website. I need to be clear what are the essential channels to include for each site that I design. Very happy to give Top Marks to this Plugin. Most of my business enquiries are coming from Smartphone users based on my Analytics. Boei allows those users in particular contact me on the preferred social Channel with one click. I also can follow up on that channel later or over time with the conversion thread preserved. Its a pop up and also give the prospective client the opportunity to fill out a standard contact form as well. I am implementing it on all my sites now and I am very happy to recommend. I need to make sure I am not including channel options that are not relevant, so I need to be sure of my target audience to avoid clutter when the pop up is activated.

Gavin S.

Gavin S.

★★★★★

It makes it easier for website visitors to engage with me on the channel of their choice. Installing Boei was simple, took less than 5 minutes, and I was up and running. What I liked is that you can install it on Wordpress, HTML, and even on other page builders. You can use it with WhatsApp, Telegram, Live chat, Facebook messenger, or any combination of them at once so that visitors can pick the channel they're most comfortable with. None at the moment, everything is working as it should be.

Sara Hall

Sara Hall

★★★★★

How is this possible? I have been searching for a service like boei, without success for over a year. What magic is this? Isn't set up supposed to be supremely complicated, involving a coding degree, extensive technical knowledge and possibly a miracle? Boei just works. It works so well I was suspicious of it for nearly a whole week, sending endless texts and emails to myself in utter disbelief, when it failed to keel over! Set up is straight forward, easy and takes minutes. Seriously, I cannot recommend Boei enough.

Mike Foston

Mike Foston

★★★★★

Just about as easy as it gets. It uses all the ways you already have to connect to you, lets your customers choose how they want to connect, and doesn't give you another place to check for messages. Has plenty of configuration options, and support has been very responsive, and willing to listen to ideas to make improvements. Really pleased with how it looks on my sites as well. Bit of a bargain!

Lukáš H.

Lukáš H.

★★★★★

Ease of use and the number of possible integrations. Honestly I can't say there is anything I didn't like when using Boei.

Bikram K. S.

Bikram K. S.

★★★★★

Boei has been a time saver for me. I was looking for a way to integrate various social media chat options into my website so that my customers can contact me using the platform of their choice. I tried 3-4 other platforms but nothing came closer to the experience I finally got from Boei. Its WhatsApp and Google Map integration bought me over. I just wish it has support for Frase assistant and Gist assistant. Ease of use, and painless integration of various chat platforms. lacking integration with Frase and Gist and some of the labels are confusing.

Jay F.

Jay F.

★★★★★

I like that Boei is an AI that learns and continues improving by using our website's information to best answer user questions and guide them on our site. The ease of use is fantastic, requiring no coding or extensive setup work. I was able to have it running on our website in less than 30 minutes even with full customization. If I were to grade the setup ease on a scale of 1 to 10, I would give it an 11.

Ilias A.

Ilias A.

SEO Specialist

★★★★★

Boei is pretty straight-forward to setup. It is lightweight and converts website visitors into leads without over-effort. It simply works on autopilot, while you receive weekly reports on its performance with suggestions for improvement! After setting it up, I just have more leads. Simple.

Jon

Jon

★★★★★

I have followed the intuitive process to set this up on a number of my sites. It has always been easy and it has worked right out of the box. I like the fact that it is a simple widget that can be customized to any channels you wish to add.

Weboo.gr

Weboo.gr

★★★★★

Setting up Boei is a piece of cake. It's lightweight and does all the hard work for you — converting visitors into leads without too much effort. And, to top it off, you get weekly reports with recommendations on how to optimize performance! The support is direct and to the point, and its features are improving steadily.

Dieter Staudinger

Dieter Staudinger

★★★★★

Boei is the superglue that bonds together our communication with our leads and customers, in the channels they most value. Boei is simple to setup and easy to use. Our team loves Boei and we highly recommend you take a look how Boei can help up your communication game!

Jeremy Smith

Jeremy Smith

★★★★★

Boei is reliable, and brilliant at combining multiple tools together for taking care of prospects or customers. You can integrate tools you already use, plus add a few on their own. Great software.

Brendah Akoth

Brendah Akoth

★★★★★

Very great app! It does as it says and it's the most editable chat plugin compared to the others. A few days after installing it, I got inquiries and it opened my eyes to my audience. So it works and saves me time! Great automation partner!

Alexander Martenson

Alexander Martenson

★★★★★

I'm impressed with Boei. The application is simple and intuitive. Having this kind of availability for my prospects coming through my website is vital to my business.

Sheeny

Sheeny

★★★★★

Love this service. My customers can contact me with over a dozen different communication apps whatever they prefer so you never lose out on a customer that might be shy of say WhatsApp and use Viber instead.

Nuno

Nuno

★★★★★

Boei is a lightweight alternative to live chat plugins, talk to customers on their favorite channels. It has many integrations and you can use on WordPress, Shopify or any website using custom HTML. Not only Boei has good customer service but will also help yours.

Robert-Jan

Robert-Jan

CEO/Founder

★★★★★

Ruben has built an amazing and straightforward chat solution. Just let the client chose which option he wants to use! But it doesn't stop there. You can also add buttons that link to an external website, other pages on your website, integrate your chatbot, and so on. So simple, yet so powerful!

CyberCooker

CyberCooker

★★★★★

Nowadays, omnichannel offers us great advantages, but when we want to incorporate all the channels in our site we face a great dilemma: to include icons for each channel, generating visual saturation and confusion. It is here where Boei becomes a fantastic tool, since in a simple way it gives us the necessary order to provide our customers with a wide range of channels so that they can choose the one they feel most comfortable to communicate with us.

Eddine

Eddine

★★★★★

Boei is genuinely one of the most underrated tools on AppSumo. It's lightweight, super easy to install, and gives you so many options to connect with your website visitors. Whether it's WhatsApp, Messenger, email, or a simple contact form, Boei covers it all in one clean, customizable widget. What I love most is how versatile it is — it fits seamlessly with my site, doesn't slow things down, and caters to every visitor's preferred way of communication.

Jairo R.

Jairo R.

Account Executive

★★★★★

Excellent product and service. I can't complain about the level of support I've received. They are receptive to customer feedback and have a public roadmap.

Jaime M.

Jaime M.

Co-Founder

★★★★★

A simple and minimalistic tool with a lot of power! Displaying all of our contacts in a compact and easy to access way.

Stefan M.

Stefan M.

CEO

★★★★★

The integration of communication channels like WhatsApp, Facebook Messenger and Telegram as chat widgets on every page I like, the customizability and the very easy setup. Best Chat and Communication Widget I ever used.

Albert H.

Albert H.

Trainer

★★★★★

I used Replain before, but that is very complicated to manage. I searched for this solution for a long time and I really like it very much! Best solution for communication through your website!

Andres S.

Andres S.

Director

★★★★★

I use the tool on my website to get in touch with my visitors and without having to publish a form that could be abused by spammers. Communication is more fluent and direct as each user can choose their preferred channel to get in touch. Easy to use, many messaging options, customization, easy to implement on virtually any website, reports and analytics, fast to load.

Frequently Asked Questions

How does the AI look up my class schedule?

Boei's agentic AI connects to your booking system via webhooks. When a client asks "What classes do you have tomorrow?", the AI calls your system's API, gets the schedule, and shows results as visual cards with class name, time, instructor, and available spots. Works with Mindbody, Glofox, GymMaster, Google Calendar, and any system with an API.

Can clients book appointments with a specific therapist or trainer?

Yes. The AI handles practitioner preference. If a client asks "Can I book a massage with Emma on Saturday?", the AI checks Emma's availability specifically, shows open slots, and books the preferred time. Connects to Cliniko, Jane App, Acuity Scheduling, Fresha, Vagaro, Booksy, and others.

How do membership comparison cards work?

You set up your memberships and packages as product data (via CSV or Google Sheets). When someone asks about pricing, the AI chatbot shows them as visual cards with prices, features, and a sign-up button. Clients can compare options, ask follow-up questions about what is included, and start the sign-up process right in the conversation.

Does Boei handle cancel and reschedule requests?

Yes. Clients message "I need to reschedule my Thursday massage" and the AI checks available slots, offers alternatives, and updates the booking. For cancellations, it can apply your cancellation policy (e.g., 24-hour notice required), remove the booking, and offer the freed slot to the next person on the waitlist.

Can the AI upsell packages and bundles?

Yes. You configure upsell rules - for example, when someone books a massage, the AI offers a facial add-on at a bundle discount. The agentic AI calculates the discounted price via webhooks and shows it in the conversation. Intro offers, referral deals, and seasonal promotions all work the same way.

How do automated reminders reduce no-shows?

After every booking, Boei emails the client a confirmation and reminder before the appointment. If a client cancels, your team can contact the next person on the waitlist from the shared inbox. Studios using automated email reminders typically see no-show rates drop meaningfully versus no reminders at all.

Does Boei work on WhatsApp, SMS, and email too?

Yes. Boei's AI auto-replies on your website, WhatsApp, email, and SMS. A client can ask about classes on your website, book via WhatsApp, and get an email confirmation and reminder. Everything lands in one shared inbox for your team.

Is client data secure? What about privacy regulations?

Boei runs on EU servers and is fully GDPR compliant. All client data is encrypted in transit and at rest. You control what data the AI collects, and clients can request data deletion at any time. Boei does not sell or share client data with third parties.

How long does setup take?

About 10 minutes. Add one script to your website, connect your booking system via webhook or upload your schedule as a CSV, and configure your class and membership data. The AI starts answering questions immediately. Works with any website - WordPress, Squarespace, Wix, Webflow, or custom-built.

How much does Boei cost for a wellness business?

Boei starts at $19/mo (Starter annual). Starter at $19/mo adds 2,000 AI credits and email/WhatsApp/SMS automation. Growth at $49/mo includes 3 domains, 3 chatbots, API access, and deal pipeline - ideal for studios with multiple locations. Business at $129/mo gives you 10 domains, 10 chatbots, and white-label options. No per-booking fees. See pricing.

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Stop Losing Bookings to Missed Messages

Your AI receptionist answers class questions, books appointments, sells memberships, and follows up - while your team focuses on clients in the room.

Enterprise? Schedule a demo →

✓ 10-minute setup • ✓ No credit card required • ✓ Works with Mindbody, Cliniko, Fresha, and more • ✓ From $19/mo (Starter annual)