Fill Every Class and Appointment Slot Without Hiring a Receptionist

Someone just messaged at 9 PM asking "What yoga classes do you have tomorrow?" Boei's AI agent searches your schedule, shows class cards with times and instructors, books them into the 9am Vinyasa, collects their details, emails a confirmation with what to bring - and sends a WhatsApp reminder tomorrow morning.

Class schedule lookup and appointment booking in chat
Membership and package cards with pricing
AI replies on website, WhatsApp, email, and SMS
Andrew Lee David S. Vance W. Grant Nitesh Manav
from 159 reviews

Trusted by 17,000+ Businesses Worldwide

17,000+

Businesses use Boei

$19

Per month (Starter annual)

5 min

Setup time

95+

Languages supported

Your Front Desk Is Your Biggest Bottleneck

Three Bookings You Are Losing Right Now

Every missed message is an empty slot on your schedule

The After-Hours Browser

Someone finds your yoga studio on Google at 8 PM and wants to try a class tomorrow morning. Your website says "Call us to book" but nobody answers. They find another studio with online booking and never come back.

  • 60% of class bookings happen outside business hours
  • Contact forms feel impersonal and slow
  • Potential regulars are lost before they ever walk in
  • Competitors with instant booking win by default

The WhatsApp Flood

Your receptionist spends 3 hours a day answering the same WhatsApp questions - class times, prices, availability, parking directions. That is 3 hours not spent greeting clients, handling check-ins, or upselling packages.

  • Same 10 questions account for 80% of all messages
  • Staff copies and pastes the same answers all day
  • Slow replies frustrate potential members
  • High turnover because the job is repetitive and draining

The No-Show Problem

A client booked a massage last week but forgot about it. No reminder was sent. The therapist sat idle for 60 minutes. That is $80 in lost revenue from one empty slot - and it happens multiple times per week.

  • No-show rates hit 15-30% without automated reminders
  • Manual reminder calls take even more staff time
  • Empty slots cannot be filled last minute without a waitlist system
  • Lost revenue adds up to thousands per month

What Your AI Receptionist Actually Does

Not just answers questions - books classes, sells memberships, and fills your schedule

Class Schedule Lookup With Cards

Client asks "What yoga classes do you have tomorrow?" Your AI agent searches your schedule via webhook and shows visual cards - Vinyasa 9am with Sarah, Yin 11am with Mark, Hot Yoga 6pm with Lisa. They tap a card to book. Connects to Mindbody, Glofox, GymMaster, or Google Calendar.

Appointment Booking With Practitioner Preference

"Can I book a deep tissue massage Saturday afternoon with Emma?" The agentic AI checks Emma's availability, finds a 2pm slot, books it, and emails a confirmation with studio address, parking info, and what to wear. Works with Cliniko, Jane App, Acuity Scheduling, Fresha, Vagaro, and Booksy.

Membership Comparison Cards

"How much is a gym membership?" The AI shows membership cards - Monthly $49, Annual $39/mo, Student $29/mo, Family $79/mo. Client taps Annual and asks what is included. AI lists perks. Client says "I want to sign up." AI collects details, books an intro session, emails a welcome pack, and adds them to your deal pipeline.

Upsell Bundles and Packages

Client books a deep tissue massage. AI suggests "Add a facial for 20% off as a bundle - $120 instead of $150." Client agrees. AI calculates the bundle price, updates the booking, and emails the updated confirmation. Package deals and intro offers trigger automatically based on what the client booked.

Automated Reminders and Waitlist

After booking, the AI sends a WhatsApp reminder the morning of the appointment. If a class is full, clients join the waitlist. When a spot opens, the AI messages the next person and books them in - no staff involvement. Cuts no-show rates and fills every canceled slot.

Every Channel, One Inbox

Client asks about classes on your website, books via WhatsApp, gets a confirmation by email, and receives a reminder via SMS. AI auto-replies on all four channels. Every conversation lands in one shared inbox for your team.

Post-Session Follow-Up and Re-Booking

After a massage, the AI sends a WhatsApp message - "Hope you enjoyed your session with Emma. Ready to book your next one?" After a trial class, it sends a membership offer. After 30 days of inactivity, a gentle check-in. Every touchpoint runs automatically from your deal pipeline.

Referral Tracking and Intro Offers

Client asks "My friend wants to try a class - do you have a deal?" AI activates your intro offer - first class free, or a trial week for $19. Tracks which member referred them. When the friend signs up, the referrer gets their reward automatically. Turns happy clients into your best marketing channel.

Boei vs Wellness Booking Platforms

Flat pricing, no per-booking fees, works with your existing tools

Feature Boei ($19/mo) Mindbody ($139+/mo) Manual WhatsApp/Phone Fresha (Free tier)
AI chatbot on your site ✓ Yes
Class schedule cards in chat ✓ Yes Manual copy-paste
Appointment booking with practitioner choice ✓ Yes ✓ Yes Back-and-forth messages Yes (widget only)
Membership comparison cards ✓ Yes Manual explanation
Bundle upsells in conversation ✓ Yes Staff must suggest
WhatsApp + SMS + email AI replies ✓ Yes SMS only ($) WhatsApp only (manual) Email only
Automated reminders ✓ Yes Yes ($) Manual ✓ Yes
Waitlist management ✓ Yes ✓ Yes
Deal pipeline CRM ✓ Yes ✗ Limited
No per-booking fees ✓ Yes N/A Transaction fees

Bottom line: Mindbody starts at $139/mo and charges extra for SMS, marketing, and AI features. Manual WhatsApp and phone booking eats hours of staff time daily. Fresha's free tier takes a cut of every transaction and has no AI capabilities. Boei starts at $19/mo, connects to your existing booking system, and gives you an AI receptionist that fills your schedule around the clock.

What Business Owners Say About Boei

Frequently Asked Questions

How does the AI look up my class schedule?

Boei's agentic AI connects to your booking system via webhooks. When a client asks "What classes do you have tomorrow?", the AI calls your system's API, gets the schedule, and shows results as visual cards with class name, time, instructor, and available spots. Works with Mindbody, Glofox, GymMaster, Google Calendar, and any system with an API.

Can clients book appointments with a specific therapist or trainer?

Yes. The AI handles practitioner preference. If a client asks "Can I book a massage with Emma on Saturday?", the AI checks Emma's availability specifically, shows open slots, and books the preferred time. Connects to Cliniko, Jane App, Acuity Scheduling, Fresha, Vagaro, Booksy, and others.

How do membership comparison cards work?

You set up your memberships and packages as product data (via CSV or Google Sheets). When someone asks about pricing, the AI chatbot shows them as visual cards with prices, features, and a sign-up button. Clients can compare options, ask follow-up questions about what is included, and start the sign-up process right in the conversation.

Does Boei handle cancel and reschedule requests?

Yes. Clients message "I need to reschedule my Thursday massage" and the AI checks available slots, offers alternatives, and updates the booking. For cancellations, it can apply your cancellation policy (e.g., 24-hour notice required), remove the booking, and offer the freed slot to the next person on the waitlist.

Can the AI upsell packages and bundles?

Yes. You configure upsell rules - for example, when someone books a massage, the AI offers a facial add-on at a bundle discount. The agentic AI calculates the discounted price via webhooks and shows it in the conversation. Intro offers, referral deals, and seasonal promotions all work the same way.

How do automated reminders reduce no-shows?

After every booking, the AI sends a WhatsApp or SMS reminder the morning of the appointment. If a client does not confirm, it follows up. If they cancel, the AI immediately contacts the next person on the waitlist. Studios using automated reminders typically see no-show rates drop from 20-30% to under 5%.

Does Boei work on WhatsApp, SMS, and email too?

Yes. Boei's AI auto-replies on your website, WhatsApp, email, and SMS. A client can ask about classes on your website, book via WhatsApp, get a confirmation by email, and receive a reminder by SMS. Everything lands in one shared inbox for your team.

Is client data secure? What about privacy regulations?

Boei runs on EU servers and is fully GDPR compliant. All client data is encrypted in transit and at rest. You control what data the AI collects, and clients can request data deletion at any time. Boei does not sell or share client data with third parties.

How long does setup take?

About 10 minutes. Add one script to your website, connect your booking system via webhook or upload your schedule as a CSV, and configure your class and membership data. The AI starts answering questions immediately. Works with any website - WordPress, Squarespace, Wix, Webflow, or custom-built.

How much does Boei cost for a wellness business?

Boei starts at $19/mo (Starter annual). Starter at $19/mo adds 2,000 AI credits and email/WhatsApp/SMS automation. Growth at $49/mo includes 3 domains, 3 chatbots, API access, and deal pipeline - ideal for studios with multiple locations. Business at $129/mo gives you 10 domains, 10 chatbots, and white-label options. No per-booking fees. See pricing.

Stop Losing Bookings to Missed Messages

Your AI receptionist answers class questions, books appointments, sells memberships, and follows up - while your team focuses on clients in the room.

10-minute setup • No credit card required • Works with Mindbody, Cliniko, Fresha, and more • From $19/mo (Starter annual)