AI Booking Chatbot That Fills Your Calendar 24/7

Clients want to book right now. Not tomorrow. Boei's booking chatbot checks your availability, collects client details, and confirms appointments instantly. On your website and WhatsApp. No phone calls, no back-and-forth emails.

Book appointments automatically
Available 24/7, even weekends
Website + WhatsApp booking
Andrew Lee David S. Vance W. Grant Nitesh Manav
from 159 reviews

Stop Losing Bookings to Voicemail and Slow Replies

Most appointment-based businesses lose clients the same way. Someone visits the website, wants to book, but there is no instant option. They call and hit voicemail. They send an email and wait. By the time you reply, they already booked with a competitor who answered faster.

An appointment booking chatbot solves this. It sits on your website and lets visitors book on the spot. It asks the right questions, checks your calendar, and confirms the appointment. All without you picking up the phone.

Boei uses agentic AI that does more than chat. It calls your calendar system via webhooks to check real availability. It collects client details through natural conversation. It sends confirmation messages on WhatsApp or email. And it works at 2 AM on a Sunday just as well as Tuesday at noon.

The result? A full calendar, fewer no-shows, and zero time wasted on scheduling back-and-forth.

Try the Booking Chatbot

Booking Features

Everything You Need to Automate Appointment Scheduling

From first question to confirmed booking, fully automated

📅

Calendar Availability Checks

The AI calls your calendar via webhooks to check open slots in real time. No double bookings. No outdated time slots. Clients only see times that are actually available.

📋

Structured Client Intake

Lead Flow collects name, email, phone, preferred date, and service type through natural conversation. Clients answer questions instead of filling out forms.

💬

Quick Prompts

Pre-set buttons like 'Book an appointment' and 'Check availability' let visitors jump straight to scheduling. No typing needed to get started.

🌐

Website + WhatsApp Booking

Clients book on your website or through WhatsApp. Same AI, same availability, same confirmation flow. <a href='/whatsapp/'>Learn about WhatsApp</a>.

🔔

Instant Confirmations

After booking, the chatbot sends a confirmation via WhatsApp, email, or SMS. Clients get appointment details immediately. You get a notification with all the info.

📊

Booking Analytics

Push booking events to Google Analytics and Meta Pixel. Track which pages, campaigns, and channels drive the most appointments. Measure your cost per booking.

Booking Chatbot for Every Industry

See how different businesses automate their scheduling

Dentists & Healthcare

Patients book cleanings, checkups, and consultations without calling your front desk. The chatbot asks about insurance, preferred dentist, and urgency to route appointments correctly.

  • Patient intake questions
  • Insurance pre-screening
  • Urgent vs routine routing
  • Appointment reminders

Salons & Spas

Clients pick their service, preferred stylist, and available time slot. The chatbot knows your service menu and duration for each treatment. No more phone tag for a haircut.

  • Service menu in chat
  • Stylist preferences
  • Duration-aware scheduling
  • Rebooking prompts

Consultants & Coaches

Prospects book discovery calls and paid sessions directly from your website. The chatbot qualifies them first so you only meet with serious leads.

  • Discovery call booking
  • Budget qualification
  • Time zone detection
  • Paid session scheduling

Real Estate

Buyers and renters book property viewings at available times. The chatbot collects property preferences and budget so agents prepare before the visit. See real estate features.

  • Viewing scheduling
  • Property preference intake
  • Budget pre-qualification
  • Agent assignment

The Difference

AI Booking Chatbot vs Manual Scheduling

Why automated scheduling wins on speed and conversions

Manual Scheduling AI Booking Chatbot
Booking availability Business hours only 24/7, weekends included
Response time Hours or next day Under 5 seconds
Double bookings Common with manual entry Real-time calendar checks
Client intake Separate forms or phone calls Collected during conversation
Confirmation messages Manual emails Automatic via WhatsApp/email
Languages Limited by staff 95+ languages
Cost per booking $5-15 in staff time Pennies

The AI handles every scheduling request instantly. Your team focuses on delivering great service instead of playing phone tag.

What Businesses Say About Boei

Questions?

Booking Chatbot FAQ

How does the chatbot check my calendar availability?

Boei uses agentic AI with webhook actions. When a client asks to book, the chatbot calls your calendar system (Google Calendar, Calendly, or any API) to fetch open time slots. It only shows times that are actually available. No static lists, no outdated info.

Can clients book on WhatsApp too?

Yes. Boei's AI auto-replies on WhatsApp using the same booking logic. A client can message your WhatsApp number, pick a service, choose a time, and get a confirmation. All automated. Learn about WhatsApp booking.

What information does the chatbot collect from clients?

You configure the Lead Flow with the fields you need: name, email, phone, preferred date and time, service type, notes. The chatbot collects everything through natural conversation instead of a static form. Every booking arrives with full client context.

Does it work with my existing calendar software?

Boei connects to any calendar system that has an API or webhook endpoint. Google Calendar, Outlook, Calendly, Acuity, and custom systems all work. The webhook integration is flexible enough for any setup.

Can the chatbot handle rescheduling and cancellations?

Yes. The AI can process reschedule requests by checking alternative availability and updating the booking. For cancellations, it confirms the cancellation and frees up the slot. You define the rules for how far in advance changes are allowed.

How does it reduce no-shows?

The chatbot sends appointment confirmations immediately after booking. You can also set up reminder messages via WhatsApp or email before the appointment. Clients who book through conversation are more committed than those who fill out a form.

Does it replace my receptionist?

It handles the repetitive scheduling work so your receptionist can focus on in-person clients. The chatbot manages the 80% of booking requests that are straightforward. Complex requests or special cases still go to your team with full context.

How much does a booking chatbot cost?

Boei starts at $11/month (annual billing). The Growth plan at $49/month includes 3 chatbots, webhook integrations, and 7,000 AI credits. All plans include a 7-day free trial with no credit card required. See full pricing.

Can I track which channels bring the most bookings?

Yes. Boei pushes booking events to Google Analytics and Meta Pixel. You can see exactly which pages, campaigns, and channels drive appointments. Measure your cost per booking and optimize your ad spend.

How fast can I set it up?

Most businesses go live in under 15 minutes. Add the widget to your site, connect your calendar via webhook, configure your Lead Flow fields, and start accepting bookings. The AI learns your services and availability immediately.

Related Pages

Explore more ways Boei helps your business

AI Chatbot

All chatbot features overview

Sales Chatbot

Qualify leads and close deals

Real Estate

AI chatbot for property viewings

Pricing

Plans starting at $11/month

Fill Your Calendar Without Lifting a Finger

Join 17,000+ businesses using Boei to book appointments automatically. Setup takes 15 minutes.

7-day free trial • No credit card required • Webhook calendar sync
Andrew Lee David S. Vance W. Grant Nitesh Manav
from 159 reviews